File Tips

News, tips, and advice from your information management experts

Topic: Records Storage

Healthcare Records Retention Guidelines: How Long to Keep Medical Records by Category

Healthcare Records Retention Guidelines: How Long to Keep Medical Records by Category

Healthcare organizations generate records across dozens of categories – this guide breaks down healthcare records retention guidelines by these categories, with recommended retention periods and federal sources for each.
What Items Belong In Climate-Controlled Storage?

What Items Belong In Climate-Controlled Storage?

This guide helps you determine when standard office storage is not enough and how to decide if your records need climate control.
The Records Lifecycle Explained: From Creation to Destruction

The Records Lifecycle Explained: From Creation to Destruction

The records lifecycle is a structured, repeatable system that governs how organizations manage records from creation through final disposition. Whether you’re managing patient files or client contracts, every record follows the same process.
A Practical Guide to Storage Systems and Hybrid Compliance Readiness

A Practical Guide to Storage Systems and Hybrid Compliance Readiness

For many businesses, the idea of an entirely onsite or cloud-based storage network is unrealistic – a hybrid system combines both. This guide explains how businesses can achieve compliance readiness with a hy.
How Offsite Records Storage Saves You Money

How Offsite Records Storage Saves You Money

Many organizations, especially those in heavily regulated industries such as healthcare, finance, and government, bleed money on records management. Offsite document storage eliminates the major costs of storing records in-house, including the need for specialized facilities and ongoing compliance monitoring.
Best Practices for Organizing Archival Boxes

Best Practices for Organizing Archival Boxes

Proper organization not only prevents this loss and damage but also saves you time when retrieving paper records from your archive document storage. Discover how to organize archives for your business in this expert article.
How to Choose the Right Commercial Storage Partner for Your Business

How to Choose the Right Commercial Storage Partner for Your Business

Choosing the right commercial storage partner mpacts compliance, resilience, and long-term operational efficiency for your business. We walk through the key steps to finding the ideal commercial storage partner in this article.
The Hidden Costs of Onsite Storage

The Hidden Costs of Onsite Storage

This article breaks down the hidden costs of onsite storage and what those filing cabinets are truly costing you
Top 8 Industries That Benefit Most From Commercial Storage

Top 8 Industries That Benefit Most From Commercial Storage

The right commercial storage solution not only prevents disruptions but also helps businesses scale, cut costs, and protect sensitive data. This guide introduces you to eight industries that benefit from commercial storage and explores the advantages of off-site vs. on-site storage.
What Is Offsite Storage?

What Is Offsite Storage?

Offsite storage protects business documents and records, as well as digital media, from theft, natural disasters, and system failures. Learn more about whether or not it’s needed for your business.